Privacy Statement

PRIVACY STATEMENT OF

Reading and Advice Group Adults with Autism vzw

Reading and Advice Group Adults with Autism vzw attaches great importance to the protection of your personal data and that your privacy is respected.

In this privacy statement we want to provide clear and transparent information about what data we collect and how we handle personal data. We do everything we can to guarantee your privacy and therefore handle personal data with care. Reading and Advice Group Adults with Autism vzw complies in all cases with the applicable laws and regulations, including the General Data Protection Regulation (Regulation EU 2016/679).

This means that we at least:

Process your personal data in accordance with the purpose for which it was provided, these goals and type of personal data are described in this privacy statement;
Limit the processing of your personal data to only those data that are minimally necessary for the purposes for which they are processed;
Ask for your explicit consent if we need it for the processing of your personal data;
Have taken appropriate technical and organizational measures to ensure the security of your personal data;
Do not pass on personal data to other parties, unless this is necessary for the purposes for which they were provided;
To be aware of your rights regarding your personal data, to point this out to you and to respect them.

As an Association Without Profit (VZW), we are responsible for the processing of your personal data. If, after reading our privacy statement, or in a more general sense, you have questions about this or wish to contact us, you can do so via the contact details below:

Reading and Advice Group Adults with Autism vzw

Veldovenweg 19 1800 Vilvoorde

Email: info@lavavzw.be

Telephone: 0492 10 96 49

To whom is this privacy statement addressed?

This privacy statement applies to all our current and former members, participants in activities, persons who show or showed an interest in our activities, services or products, customers and suppliers.

Why do we process which personal data?

Your personal data is processed by Reading and Advice Group Adults with Autism vzw for the implementation of the following purposes and legal grounds:

Administration of affiliated members (via own association) (Contractual basis)
Administration of participants (Contractual basis)
Communication with members (via newsletter, mailing, booklet,...) (Legitimate interest)
Communication with volunteers (Legitimate interest)
Offline communication with participants (promo and/or informative) (Legitimate interest)
Member insurance (Contractual basis)
Insurance of volunteers (Contractual basis)
Online communication with participants (informative for activity in which one participates) (Legitimate interest)

When we ask for your consent for the processing of data, you always have the right to withdraw your consent.

For the above purposes, we may request and/or process the following personal data from you:

First name, nickname, surname
Address (private)
Telephone number (private)
Email address (private)
Date of birth, age

We only collect personal data that you communicate to us yourself in various ways (including registration forms, fill-in and contact forms on our website, personal/telephone/e-mail contact,...). We do not collect personal data from third parties.

We only use the collected data for the purposes for which we obtained the data.

Provision of personal data to third parties - processors

We may provide the data you provide to us to third parties if this is necessary for the purposes described above. For example, we use a third party (external service provider) for:

Storing and processing data in the Cloud (via a Cloud Service Provider such as Assist)
Insuring our members, participants and volunteers (via a federation or umbrella organization, an insurance company or broker)

We never pass on personal data to external service providers (processors) with whom we have not concluded a processing agreement (or the same provisions have been included in the contract conditions).

We naturally make the necessary arrangements with external service providers (processors) to guarantee the security of your personal data.

Disclosure to third parties - recipients

We share personal data with the following external parties:

We naturally make the necessary arrangements with these parties to guarantee the security of your personal data and to guarantee that your data will be treated confidentially.

Furthermore, we will not pass on the data you provide to other third parties (provide other parties), unless this is legally required and permitted.

At no time do we sell or rent your personal data to third parties. We also never pass on your contact details to third parties for commercial purposes.

We can share personal data with other third parties if you give us (written) permission to do so. You have the right to withdraw this consent at any time, without affecting the lawfulness of the processing prior to its withdrawal.

We do not provide personal data to parties located outside the European Economic Area.

How long do we keep your data?

Reading and Advice Group Adults with Autism vzw does not store personal data longer than necessary to achieve the purpose for which it was provided, taking into account the period that is necessary to comply with legal requirements (including accounting). However, retention periods may differ per purpose.

Administration of new members (via own association) (2 years after termination of membership, unless otherwise stipulated by law.)
Administration of participants (2 years after participation in activity)
Communication with members (via newsletter, mailing, booklet,...) (2 years after termination of membership, unless otherwise stipulated by law.)
Communication with volunteers (2 years after stopping volunteer work)
Offline communication with participants (promo and/or informative) (2 years after activity participation)
Members' insurance (2 years after termination of membership, unless otherwise stipulated by law.)
Insurance of volunteers (2 years after termination of volunteer work or after taking out an insurance file)
Online communication with participants (informative for participating activity) (2 years after participating in activity)

How do we protect your data?

We have taken appropriate technical and organizational measures to protect your personal data against unauthorized access, use, loss or disclosure (...infringements, loss and unlawful processing...). For example, we have taken the following measures;

All persons who can take note of your data on behalf of the Reading and Advice Group Adults with Autism vzw are bound to maintain their confidentiality.
We test and evaluate our measures at regular intervals and adjust them if necessary;
Our employees are informed (and trained) about the importance of protecting personal data. They follow a number of clear guidelines for this and are regularly trained and made aware of their responsibility.
These employees are granted access to your data to the extent that they need that information to properly perform their duties.
We have a username and password policy on all our systems
We use a virus scanner and update it systematically and in a timely manner, and we installed a 'firewall'.

Should an incident nevertheless occur involving your data, you will be personally notified in the circumstances provided for by law.

Your rights regarding your data

You have the right to inspect and copy the personal data relating to you.

You have the right to correction and addition if your data is incorrect or incomplete.

You have the right to erasure (deletion) of the personal data that we have received from you, and which are no longer strictly necessary for the purposes for which they were processed. We do reserve the right to determine whether your request is justified.

You have the right to restrict data processing if you object to the processing of certain data, you can ask to stop this processing.

You can also object (oppose) to the way in which certain personal data of yours are processed. For example, you have the right to object to the use of your personal data for direct marketing purposes (via unsubscribe options in e-mails).

You also have the right to have the data provided by you transferred by us to yourself or on your instructions directly to another party.

You can contact us via the address at the top of this privacy statement to exercise your rights, accompanied by a motivation for your question. We may ask you to identify yourself before we can comply with the aforementioned requests.

No category of person is subject to any form of automated decision-making or profiling.

Complaints

If you have a complaint about the processing of your personal data or about the exercise of your rights, we ask you to contact us directly.

You always have the right to submit a complaint to the supervisory authority in the field of privacy protection:

Data Protection Authority (GBA)

Drukpersstraat 35

1000 Brussels

commission@privacycommission.be

Changes to our privacy statement

Reading and Advice Group Adults with Autism vzw can always adjust its privacy statement. We will make an announcement of this change on our website. The last change happened on 09/02/2021.

Older versions of our privacy statement will be stored in our archive. Send us an email if you want to consult it.